About Us
Catalyst IT is part of a global team of skilled open source technologists, with offices in Canada, Australia, New Zealand, the UK and EU. We specialise in developing, designing and supporting enterprise grade systems using open source technologies.
About this role
We are seeking a motivated and highly organised individual to join us in the role of Administration Assistant. This position is permanent part time (3 days a week).
Reporting to the COO and working closely with the Client Services team the Administration Assistant will work across a broad range of office management, HR, and finance activities.
Key responsibilities:
- Process staff expense claims
- Monitor shared email inboxes
- Work with the Client Services team as part of client contract and service delivery processes
- Prepare bill payments for executive approval
- Follow procedures, and continually improve internal processes
- Issue client invoices and follow up on unpaid invoices
- Process client payments
- Book travel and accommodation for senior members of staff
- Assist with the onboarding and related HR tasks of staff
- Facilitate staff payroll enquiries with our payroll provider
- Order and manage IT equipment and office supplies
Who are we looking for?
Our successful candidate will have an administration, executive assistant or an office management background and possess excellent communication skills.
You will have experience in the following areas:
- Self-directed, reliable, and independent when necessary to complete projects with limited supervision
- Advanced communication skills (written, verbal and interpersonal) with the ability to cultivate relationships at all levels
- Advanced time management, planning and organisational skills with the ability manage multiple priorities
- Highly developed attention to detail
- High level problem-solving skills with the ability to follow through with required actions
- Discretion when working with sensitive company and personal information
Why work for Catalyst?
Everyone at Catalyst is there to provide the very best in open source development, systems management and support for our clients. Catalyst offers a supportive and open work environment that also fosters individual responsibility and initiative. We also offer flexible working hours, and opportunities for our team to grow and expand their skill sets, including training, conference attendance and mentoring.
If you have a passion for open source technology and feel you can help us meet our demand, then send us your CV. Also include a Cover Letter telling us about you and why you are interested in the role.
Our hiring processes reflect our diversity policy which you can read in full here: https://www.catalyst.net.nz/content/catalyst-diversity-policy
Job Types: Part-time, Permanent
Part-time hours: 23 per week
Salary: $25.00-$30.00 per hour
Benefits:
- Casual dress
- Extended health care
- Paid time off
Schedule:
- Monday to Friday
Experience:
- Administrative experience: 2 years (preferred)