About us
Shift People Development Inc. (Shift PD) is a leading woman-owned leadership development company, providing engaging group programs and 1:1 leadership coaching. Shift PD supports the leadership development of both emerging and experienced leaders. We offer group programs for first-time managers, mid-level managers, and business owners that include innovative curriculum and tools required to effectively lead a team in a 21st century workplace. We also provide 1:1 leadership coaching for experienced leaders who have specific goals that require a customized approach to their leadership development.
Our work environment includes:
- On-the-job training
- Flexible working hours
- Relaxed atmosphere
As an administrative assistant to the CEO of Shift PD, you will support various administrative and operational functions of the company.
Responsibilities:
- Email management
- Customer Relationship Management (CRM) tool management
- Document management such as client contracts, client files, company processes, program curriculum and tools etc.
- Calendar management
- Research on podcast guests and/or podcast topics to prepare interview questions
- Designing and executing on templates to complete routine projects
- Refining, documenting, and transferring CEO's notes and research
- Client and prospect research
- Compiling notes and feedback from clients (testimonials and feedback)
- Provide support on live Zoom training sessions and/or during in-person training delivery
- File documents and correspondence.
- Update website.
- Make travel arrangements.
- Prepare, type, review, copy, and file documents.
- Other administrative tasks as needed
Qualifications:
- Administrative experience of at least two years (Executive level assistance is a bonus)
- Diploma or Degree in Office Administration, Business Administration or Management, BA, BBA, BComm or other relevant education and training
- Self-directed. You're a high-performing pro at self-leadership and do not need to be heavily managed. You are open to feedback and growth. You're proactive about taking tasks off CEO's plate and looking for ways to refine systems and processes
- Execution (getting things done) is your strength and you're willing to learn how to use a variety of different online tools (e.g., Google Drive, Slack, Mailerlite, Calendly, Dropbox, Trello, Canva, Loom, Thinkific and more!).
- Strong organizational skills and comfortable handling multiple projects simultaneously
- Proactive communicator. You reach out when a project is at risk, not after the deadline. You respond quickly to texts and emails.
- You enjoy doing research including sourcing studies, stats, and researching individuals
- High attention to detail including the ability to edit and proof your own work
- Flexible and adaptable - No task is "beneath" you
- Passionate about personal development, learning new skills, and talking about ideas
- Tech savvy with strong computer skills
- Ability to self-manage and always looking for ways to be more efficient at your work
- A growth mindset: a willingness to learn, develop yourself, make mistakes and learn from them
It's great (but not necessary) if you also have:
- Project management and operations/logistics experience
- Experience with graphic design, web design, or video creation
How To Apply:
We know that applying to a new role takes a lot of work and we truly value your time. Our CEO Corina Walsh is looking forward to reading your application.
This posting will close on Thursday, April 28th at 11:59 PM EST. Successful candidates can expect to hear back from us by Friday, May 6th at 5 PM EST.
Only those selected for an interview will be contacted.
Thank you
Job Types: Full-time, Permanent
Salary: $23.00-$25.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Work from home
Schedule:
- Monday to Friday
Education:
- Secondary School (preferred)
Experience:
- Administrative: 2 years (preferred)
Application deadline: 2022-04-27
Expected start date: 2022-05-16